We’re often forced to choose between expediency and repeatability.  When a business department contacts IT at 4:30pm on Friday afternoon and wants to find a way to provide a large file to a new contractor, “right now” probably seems more important than “right.”  As a result, IT may be forced to come up with a way to make the file available that ranks great on responsiveness to business needs, but low on security, repeatability and scalability should another or multiple similar requests come in.

At some point, you may decide that the frequency and urgency of these one-off business file transfer requests has hit the threshold necessary to stop reinventing the wheel again and again, and to bring together the right combination of technology, process, and people to create a more permanent, efficient and repeatable solution.

When you reach that point, you may wish to factor in the following considerations: 

6 key considerations when planning a business file transfer solution

1. File Transfer Direction and Initiation

Are you sending files with your partner/customer and receiving files from them?  Who will initiate the file transfers: your partner/customer, your organization, both? 

Put another way, which boxes in this grid should get a checkmark?

 Other considerations within this category are:

• Do you have existing business requirements that require you to be able to connect to other business partner’s servers to either deposit or retrieve a file?
• Do you need a way to manage both processes and have a single audit trail to track all transactions?

2. File Origin and Target Locations

What is the original or ultimate destination of the data you need to exchange with your business partners?  Often the actual moving of the data from the source server into the business file transfer system is considered outside the scope of the solution, as is the final movement of the file into its ultimate target system.  It’s important to realize that a file transfer from sender to final location does not have to be considered a collection of isolated individual steps.  That kind of design causes complexity and creates difficult to follow audit trails.  It is also important to understand how your solution ties in with backend systems and what operating systems need to be supported on the backend.

3. Post Transfer File Processing

What processing is required on the data once received? The moving of the file is only one part of the business file transfer need.  Often, the data that is received needs to be processed in order to complete the necessary business transaction.  This requires the system to be able to automatically kick off business processes once the data is moved to the appropriate system.  What are your organization’s needs in this area?

4. File Transfer Automation

Consider the level of automation that is needed? Will your staff still need to babysit critical file transfers, or can you take that manual effort out of the loop?  Many file transfer technologies support simply a command line interface, requiring users to write complex scripts.  Others offer advanced levels of automation, including event driven transfers whereupon the modification or creation of a file in a given location on the system can automatically trigger the movement of that file to a predetermined location.  Each project is different, so it is important that you understand your project needs and the required levels of automation.

 5. File Transfer Protocols

There are a wide variety of protocols available for use in Internet-based B2B communications.  What protocols work best for your business?  The most common of the protocols used are FTP, FTPS (FTP/SSL), SFTP (SSH/FTP), HTTPS (HTTP/SSL), HTTP and AS2.

6. File Sizes

You need to evaluate what size files you are likely to transfer, both today and in the future.  Many applications have limitations as to file size and often those limits will change depending on the protocol in use.  When considering file transfer technology, be sure to determine what, if any, file size limitations exist for each of the protocols you plan to use.

Technology,  process, and people 

These considerations all inform the technology, process, and people components of solving your business file transfer repeatability and scalability challenges.  Managed File Transfer tools, such as Attachmate’s FileXpress, address the technology components of your solution, while enabling a more efficient process that is practical for the people involved.  As a result, Managed File Transfer will help you achieve “right and right now” business file transfer.

Business file transfer…do it right now, or do it right? is a post from: Data In Motion - a Managed File Transfer blog

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We spend a lot of time in the Data in Motion blog talking about file transfer.  In the context of business, an electronic file can be thought of as a package of data, and a file transfer is that data package in motion between people or systems.  So almost by definition file transfer is data in motion.

Now Attachmate offers a family of file transfer solutions, branded FileXpress, and today Attachmate announced the availability of FileXpress 7.0, our latest release.

As always, this FileXpress 7.0 release is designed to support the core goals of the FileXpress product family, which include helping organizations do the following:

• Exchange files securely
• Transfer files of any size
• Enable file transfer automation
• Simplify file transfer administration
• Improve visibility into file movement activity for support and auditing

These core goals for FileXpress help organizations solve some very important business problems, including:

• How do we exchange sensitive information with our business partners and customers in a manner that is compliant with the data security regulations that govern our industry and the industries of those partners and customers?
• How can we help our resource-constrained IT operations staff work smarter, not harder, when it comes to administering external file transfers and troubleshooting problems with file transfers that happen anywhere within the enterprise?
• How can we help the business run more efficiently and smoothly by automating file transfers that support key business processes, even when the files may be very large or across disparate platforms?

How does the FileXpress 7.0 release support these goals and help solve these business problems?  Well, to quote from the press release:

FileXpress 7.0 helps information security, IT operations and IT architecture teams effectively manage file transfers within organizations by:

• Making Internet File Transfer Secure – FileXpress 7.0 includes critical secure file transfer capabilities including support for a broad range of secure file transfer protocols, detailed file transfer auditing and an architecture that eliminates the need to store sensitive information outside of the corporate firewall in the DMZ.
• Reducing the Burden of an Overtaxed IT Operations Team – FileXpress 7.0 helps manage and troubleshoot both internal and external file transfers through centralized logging with improved search capabilities, new server status alerts that notify when outages occur and more detailed SNMP messages for faster error determination and issue resolution.
• Easily Integrating into Existing IT Infrastructure – FileXpress 7.0 integrates more easily with existing user registry architectures through new capabilities that support the use of a local user account database for external contacts while simultaneously leveraging an existing LDAP user registry for internal users.

If you would like to learn more about FileXpress, you can go to the FileXpress product family web page.

FileXpress 7.0 is out the door is a post from: Data In Motion - a Managed File Transfer blog

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