Data is the commodity that drives business, so you need your data to be in the right place at the right time. Depending on the size of your enterprise, you may be collecting masses of data from diverse sites, all of which needs to be brought together in one location. On this scale, manual data transfers are too time-consuming to be practical.
FileXpress Solution: Automated File Transfer Processes
A large housing association manages the records for approximately 50,000 properties. Some of this data is confidential, but most of it is related to the legal obligations a landlord. One such obligation is to annually conduct approximately 20,000 gas safety checks. Once each check has taken place, the properties must be assigned a Gas Safety Certificate that is stored on file for reference.
Working with paper-based certificates makes handling this quantity of data difficult. An electronic approach gives the housing association the chance to identify which properties have been certified, which properties are yet to be checked, and to display the relevant certificates quickly and easily.
The housing association uses FileXpress to manage the checks and certificates that are issued by third-party contractors. Here is the process that FileXpress handles:
- When a gas safety inspection is completed, the subcontractor uploads the relevant Gas Safety Certificate.
- The engineer receives a receipt confirming that the Gas Safety Certificate has been uploaded to the housing association. If issues arise during transfer, these can be efficiently investigated using FileXpress auditing capabilities.
- Once the Gas Safety Certificate has been received, it is stored independently and automatically added to each property’s asset register, which is managed as a linked file.
FileXpress can handle multiple concurrent transfers, bringing data into your business and conducting processing as necessary. What’s more, using linked data, you can attach the relevant data to multiple stored resources. In the case of the housing authority, FileXpress plays a vital role in meeting important health, safety, and legal requirements.
Get your data to the right destination. Learn more about Attachmate FileXpress.